Services that receive personal data
| Service | What it does for HireIQ | What it receives | Where (what we have verified) |
|---|---|---|---|
| Zoho Recruit (Zoho Corporation) | Talpro’s recruitment system: the record Talpro’s recruiters work from. A data processing agreement is in progress. | The name, email, phone, city, current role, current employer and LinkedIn profile (if given) of people whose consent covers it; for those people, a tag with their customer tier (for example registered, applicant or paid) and, if a HireIQ Partner introduced them, a tag and a note saying so; applications and CVs for roles that come from its job openings; employer names and hiring contacts; the name, email, city and phone of active HireIQ Partners; the brief of a new role an employer sends; an employer’s shortlist decision as a reason code (never the employer’s own comment); and whether a role is open, paused or closed. | Our account is on Zoho’s India data centre. |
| Hostinger | Hosts the server that runs the HireIQ website, application and database. | Everything HireIQ itself holds: profiles, applications, CVs, consents and records of purchases. | The production server is in Mumbai, India. |
| Cloudflare | Delivers and protects the website, puts a staff-only sign-in in front of the staff console, and stores the encrypted nightly backups. | Every request to the site passes through it (address, page and anything sent in a form). Backups are encrypted on our server before they reach it. | Backup storage is in the Asia-Pacific region. Website delivery and protection are not limited to India. |
| Microsoft 365 | Sends HireIQ’s email from talproindia.com, and provides the Microsoft Teams links for booked calls. | The recipient’s name and address and the message; for a booked call, the time and the guest’s email. | Exchange Online keeps customer email at rest in India under a Microsoft location commitment. |
| Brevo | A back-up route for email: our mail server hands a message to Brevo only when Microsoft 365 refuses it. | In that case only, the recipient’s address and the message. | We have not verified a location for this account. |
| HubSpot | Talpro’s CRM, used to follow up with people who used a form on hireiq.pro or whose consent covers it. | Name, email, phone, current role, the form used and short tags. Confidential answers stay in HireIQ; HubSpot gets a link instead. | Our HubSpot account is hosted in the United States (US West, Oregon). |
| Google Workspace (Drive) | A nightly back-up sheet of candidate profiles and a copy of their CVs, for people whose consent covers it. This copy is not encrypted by us before upload. | The profile fields and the CV file. | Our plan has no Drive data-region commitment, so we do not name a storage country. |
| Razorpay Payments Private Limited | Takes payments. Razorpay also acts in its own right for payment, fraud-prevention and regulatory purposes. | Name, email, phone and the payment details entered on its checkout. | We have not verified a payment-storage location commitment. |
The privacy policy is the governing document: it sets out why we use your data, how long we keep it and your rights. This list does not change any of that.
Backups
| What | How | Where |
|---|---|---|
| Database, CVs and uploaded files | Every night an integrity-checked copy is taken, encrypted on our server and stored with Cloudflare. | Asia-Pacific region |
| Candidate profiles (where consent covers it) | A nightly sheet and a copy of the CVs in Talpro’s own Google Drive. This copy is not encrypted by us before it is uploaded; it is protected by the access controls of Talpro’s Google account. | No storage country named |
| Records in our recruitment system | A nightly export, encrypted (AES-256) on our own server and kept for 35 days, so the records can be restored if the recruitment system were ever lost. | Mumbai, India (our server) |
Deleting your data also stops it being copied into new backups. Older backups expire on their own schedule and are used only to restore the service.
Run by Talpro itself
- HiQ, the site assistant. It runs on Talpro’s own systems: the chat service on our server, and the language model on Talpro’s own computer, reached over an encrypted private network. No outside AI service receives the conversation. Questions are kept with email addresses and phone numbers masked. If you use “Talk to a person”, the details you give go to HubSpot, listed above.
- The staff console. Talpro’s team works in a console on our own server, behind a staff-only sign-in with a second factor.
Set up, but not in use today
- MSG91 (text messages). Signing in by a code sent as a text message is switched off, and no message has been sent through MSG91. If it is switched on, MSG91 will receive your mobile number and the one-time code, and this page will say so first.
- WhatsApp updates (Meta). You can opt in from your account, but nothing is sent yet. When it starts, Meta will receive your WhatsApp number and the update, and this page will say so first.
- Telegram (staff alerts). Staff alerts can be set to go to Telegram as well as email; this is not switched on, so alerts go by email only.
- The separate HireIQ Pro advisory application, with the Anthropic and Sentry services it used, is switched off.
Changes to this list
When we add or change a service that receives personal data, we update this page before it starts. Questions: grievance@talproindia.com.
Version 2026-11-05 · Effective 5 November 2026 · Issued by Talpro India Private Limited
HireIQ Verified Jobs is a facilitation service of Talpro India Private Limited. We are not the employer for any role listed. Every hiring decision, offer and term of employment is made by the employer alone. See the facilitator disclaimer.